Privacy policy

Hasirotsava Forum ("Hasirotsava Forum", "we", "us", "our") is a nonprofit organisation registered as a Section 8 company in India. We run community programs across Karnataka in environment, rural development, women empowerment, and social impact. This privacy policy explains how we handle personal information when you use hasirotsavaforum.org and related pages.

This policy is provided for transparency. It is not legal advice. If you need help understanding your rights, you may wish to consult a qualified adviser.

Depending on how you interact with us, we may collect:

• Contact details name, email address, phone number, city or locality.
• Volunteer sign-up interest area, availability, skills, and related information you choose to share.
• Community membership interests, participation preferences, and optional message.
• Partnership inquiries organisation name, contact person, designation, partnership type, and message.
• Event registration details needed to register for a specific program (such as age, gender, or participant category where collected).
• General contact topic and message content.
• Newsletter email address when you opt in via the footer or on a form.
• Technical data IP address, browser type, device information, and similar logs from our hosting provider for security and reliability.

We do not knowingly collect payment card data on this website. Online donations are not processed here until a dedicated donate flow is launched.

We use personal information only for legitimate purposes connected to our work, including to:

• Respond to your inquiry or form submission.
• Coordinate volunteer participation, membership updates, or event registration.
• Follow up about programs, partnerships, or community activities you asked about.
• Send newsletters or program updates where you have opted in.
• Improve site security, fix errors, and understand aggregate site usage.
• Meet legal, regulatory, or reporting obligations that apply to our organisation.

We do not sell your personal information.

We rely on your consent when you submit a form or opt in to communications. For some processing (such as security logs or responding to an inquiry you send us), we may rely on our legitimate interest in operating the organisation safely and effectively.

You may withdraw consent for optional communications (such as the newsletter) at any time by contacting us. Withdrawal does not affect processing that was lawful before withdrawal.

We share personal information only when necessary:

• Service providers hosting, database, email delivery, or analytics providers that help us run the website under appropriate safeguards.
• Program partners where needed to deliver an event or field activity you registered for, and only to the extent required.
• Legal requirements if required by law, court order, or to protect rights, safety, or property.

Our site may use Google Analytics when enabled in production. Analytics data is used in aggregate to understand traffic patterns, not to profile individual visitors for advertising.

We use essential cookies and similar technologies needed for the site to function. If analytics tools are enabled, they may set additional cookies. You can control cookies through your browser settings. Blocking some cookies may affect how parts of the site work.

We keep form submissions and related records only as long as needed for the purpose collected, program reporting, dispute resolution, or legal obligations, typically for a defined period under our internal records policy, after which data is deleted or anonymised where practicable.

We use reasonable technical and organisational measures to protect information (access controls, secure hosting, and limited admin access). No method of transmission over the internet is completely secure; we cannot guarantee absolute security.

Our website and forms are intended for general audiences. If you are under 18, please involve a parent or guardian before submitting personal information. If we learn we have collected a child's information without appropriate consent, we will take steps to delete it.

You may ask us to:

• Confirm what personal information we hold about you.
• Correct inaccurate information.
• Delete information where we no longer need it, subject to legal retention needs.
• Opt out of marketing or newsletter emails.

To exercise these rights, contact us using the details at the bottom of this page. We will respond within a reasonable time.

Our site may link to external websites (for example social media). We are not responsible for their privacy practices. Please review their policies before sharing information there.

We may update this privacy policy when our practices, technology, or legal requirements change. The "Last updated" date at the top will change when we do. Continued use of the site after an update means you accept the revised policy.

Please also read our terms of use, which govern use of this website.